Administrative Assistant - Assistant Meeting/Event Coordinator Job at Northpointe Staffing Professionals, Lyndhurst, NJ

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  • Northpointe Staffing Professionals
  • Lyndhurst, NJ

Job Description

Open shift is flexible from 830-5:00, 9:00-530, 930-6:00 PM EST

Assistant Event/Meeting Coordinator will be responsible for:

  • Database management - manage promotional educational programs within the proprietary system
  • Audience Management – review and process customers' attendance roster
  • Virtual Attendee Management – review and upload attendee reports
  • Adhere to HIPPA guidelines for patient events
  • Review and process speaker expenses, uploading final expenses to the database ensuring that the expense stays within each customer's Travel & Expense Guidelines.
  • Run daily reports for the distribution of tasks for the day/week.
  • Frequent daily communication with sales representatives and speakers as needed
  • Ensure all program documents are complete and accurate
  • Work closely with other team members to ensure successful execution of meetings
  • Adherence to various policies (i.e., confidentiality, sensitive communication, intellectual property)
  • Effectively manage various tasks with high volumes while also responding to emails and phone calls
  • Manage and monitor emails with volumes of 75-125 total emails daily. (# may change depending on customer size)
  • Cover after-hours phone line 5 pm-midnight on a rotated basis (weeks selected by the coordinator)

Job Tags

Remote job, Flexible hours, Shift work, Night shift,

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