Job Description

SAYN is seeking a professional, organized, and personable Office Assistant to serve as the first point of contact for our office. This role is essential to creating a welcoming, efficient, and well-run workplace while providing administrative support across the company.

Key Responsibilities

• Greet and assist all visitors, clients, and deliveries in a warm, professional manner
• Coordinate and oversee office updates, maintenance, and construction-related activities as needed
• Order and manage office supplies, snacks, kitchen and cleaning inventory
• Support administrative and executive needs across departments (scheduling, documentation, coordination, etc.) with professionalism and discretion.
• Assist with internal communications and general office organization
• Proactively identify opportunities to improve office efficiency and experience

Qualifications

• Highly organized, detail-oriented, and dependable
• Professional, presentable, and well-spoken
• Strong communication and interpersonal skills
• Comfortable multitasking in a fast-paced environment
• Proactive, solution-oriented mindset
• Bilingual preferred (English/Spanish a plus)
• Prior office, administrative, or front desk experience preferred

Position is fully in-office, Monday through Friday, 8:00 am to 5:30 pm. Candidates will be asked to complete a brief cognitive assessment.

Seniority Level

• Associate

Employment Type

• Full-time

Job Function

• Administrative

Industries

• Retail and Retail Luxury Goods and Jewelry

Location

• Miami, FL

Benefits

• Medical insurance
• Vision insurance
• 401(k)
• Paid maternity leave

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