Job Description

As a program in the College of Arts and Sciences (the College), the Individualized Major Program (IMP) gives students the freedom to create multidisciplinary majors or minors that explore topics of their own choosing. Job Summary This role is responsible for assisting with the daily administrative functioning of the IMP. Department-Specific Responsibilities Performs tasks such as assisting with scheduling mid-program assessments, admission interviews, and final project review. Updates and maintains forms used by the department. Assists with the maintenance of student files and student databases. Drafts donor relations letters. Assists with the scheduling and planning of events such as departmental mixers, receptions, and graduations. Answers the departmental phone and manages messages in the departmental email account. May function as a first-line responder to students, and as such plays a vital role in attraction and retention of students. May assist partner programs with administrative tasks on an ongoing basis. Serves as a liaison to campus partners for cross-departmental student services initiatives, providing information, securing space reservations, scheduling planning meetings, and providing necessary documentation. Provides assistance to student participants, stakeholders, faculty, and/or staff; acts as a resource by analyzing information, providing documentation, and pulling reports. Accurately maintains electronic records and databases. Provides directions, support, and information to student organization representatives and other visitors to the department. Assists with daily scheduling and gathering of student feedback. May prepare and disseminate handouts, presentations, or other materials. May assist with ordering or creation of promotional materials for student organizations or departmental needs. May provide guidance to other Student Services Coordinators. Qualifications

EDUCATION

Required High school diploma or GED

WORK EXPERIENCE

Required 2 years in an office environment, higher education, or a related field

SKILLS

Required Proficient written and verbal communication skills Maintains a high degree of professionalism Demonstrated time management and priority setting skills Demonstrates a high commitment to quality Possesses flexibility to work in a fast paced, dynamic environment Highly thorough and dependable Demonstrated ability to maintain confidential information Demonstrated customer service skills Commitment to working with people of diverse backgrounds and demonstrated cultural competency Preferred Familiarity with IU systems, policies, and procedures a plus Takes initiative in identifying and completing tasks Ability to convey positivity Working Conditions / Demands This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation. Work Location Bloomington, Indiana Advertised Salary $17- $18 per hour Work Hours Up to 29 hours per week Benefits Overview For full-time staff employees, Indiana University offers a wide array of benefits including: Comprehensive medical and dental insurance Health savings account with generous IU contributions Healthcare and dependent care flexible spending accounts Basic group life insurance paid by IU Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance Base retirement plan with generous IU contributions, subject to vesting Voluntary supplemental retirement plan options Tuition subsidy for employees and family members taking IU courses 10 paid holidays plus a paid winter break each year Generous paid time off plans Paid leave for new parents and IU-sponsored volunteer events Employee assistance program (EAP) Learn more about our benefits by reviewing the IU Benefit Programs Brochure . Job Classification Career Level: Part Time Employee FLSA: Nonexempt Job Function: Part Time Employee Job Family: Part Time Employee Click here to learn more about Indiana University's Job Framework. Posting Disclaimer This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date. If you wish to include a cover letter, you may include it with your resume when uploading attachments. Equal Employment Opportunity Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information . Campus Safety and Security The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD. Contact Us Request Support Telephone: 812-856-1234 Apply for Job Staff Positions Sign In New User Enable Screen Reader Mode Indiana University

Job Tags

Hourly pay, Full time, Work experience placement, Work at office, Flexible hours,

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