Job Description

Job Description

Job Description

Description:

The Property Accountant is responsible for managing all financial transactions for assigned properties, ensuring accurate and timely recording of transactions, and maintaining the integrity of financial records. This includes handling accounts payable, billing, ledger updates in Yardi, and preparing financial reports to ensure compliance with company policies and accounting standards. You will also be required to perform other duties as assigned to support the goals and objectives of the team/organization

ESSENTIAL DUTIES and RESPONSIBILITIES:

1. Accounts Payable (AP):

• Process, review, and code invoices for approval, ensuring accurate allocation to the appropriate property and general ledger accounts.
• Ensure timely payment of bills, including vendor invoices, taxes, and other operating expenses.
• Reconcile vendor statements and resolve discrepancies as needed.
• Maintain organized records of all paid and unpaid invoices.

2. Billing and Rent Collection:

• Generate and send monthly tenant billings, including rent and CAM (Common Area Maintenance) charges.
• Ensure timely collection of rent payments from tenants.
• Track and manage tenant payment histories and overdue balances.
• Apply payments, credits, and adjustments to tenant accounts.

3. General Ledger Updates (via Yardi Breeze):

• Maintain accurate and up-to-date general ledger entries in Yardi for assigned properties.
• Post journal entries for monthly transactions, including accruals, adjustments, and prepaid expenses.
• Reconcile bank and credit card statements, ensuring all transactions are properly accounted for in Yardi.
• Prepare and review monthly trial balance to ensure accounts are accurate.

4. Financial Reporting:

• Prepare monthly financial statements, including income statements, balance sheets, and cash flow reports.
• Assist in the preparation of annual property budgets and forecasts.
• Track and report on financial performance of properties, providing variance analysis to management.
• Ensure compliance with all applicable accounting standards and policies.

5. Month-End and Year-End Close:

• Assist with month-end and year-end closing procedures, ensuring timely and accurate financial reports.
• Prepare account reconciliations for review by management, ensuring all balances are accurate and complete.
• Support audit preparation by providing necessary documentation and reports.

6. Tenant and Vendor Communication:

• Respond to tenant and vendor inquiries in a professional and timely manner regarding billing, payments, and other financial matters.
• Work closely with property managers to resolve tenant-related financial issues and ensure smooth operations.
• Maintain and update accounting files and records in an organized and secure manner.
• Assist in the implementation and improvement of accounting procedures and systems to increase efficiency.
• Provide support for other accounting projects as assigned.

Education and Experience:

• Bachelor’s degree in accounting, Finance, or related field (preferred).
• Minimum of 2-3 years of experience in property accounting or a similar role.
• Experience with Yardi or similar property management accounting software is highly preferred.
• Knowledge of accounting principles and practices, especially in property management.
• Strong proficiency in Microsoft Excel and other accounting software.
• Attention to detail and accuracy in financial record-keeping.
• Strong organizational and time management skills.
• Excellent communication skills, both written and verbal.
• Ability to work independently and as part of a team.
• Ability to meet deadlines and manage multiple tasks in a fast-paced environment.
• Highly organized and detail oriented.
• Strong problem-solving skills.
• Professional and approachable demeanor when interacting with tenants, vendors, and team members.

PHYSICAL AND MENTAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or touch objects, tools, or controls; and talk or hear. The employee is occasionally required to stand, walk, lift, and reach above shoulders. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

The mental and physical requirements described here are representative of those that must be met by an individual to successfully perform the essential functions of this position.

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