Job Description

Office Coordinator / Administrative Receptionist – High-Profile Global Firm

Location: Washington, D.C. (Onsite)

Schedule: Full-time, 8:00 AM – 5:00 PM

Pay Range: $58,000 - $73,000 (Target $65,000)

A high-profile global organization is seeking an engaging and tech-savvy Office Coordinator / Receptionist to support a fast-paced executive office. This is a highly visible role at the front desk of a newly built headquarters in downtown D.C., with opportunities to contribute across departments and grow within the organization.

About the Role as Office Coordinator / Administrative Receptionist:

You’ll be the first face and voice of the firm, welcoming guests, coordinating daily office operations, and supporting multiple teams, including executive leadership, facilities, and finance. Ideal for someone who thrives in dynamic environments, this role balances front desk responsibilities with hands-on administrative projects. Key Responsibilities of Office Coordinator / Receptionist:

• Greet and assist guests and delegations at the front desk
• Maintain kitchen and conference room readiness (stocking, catering, cleanliness)
• Coordinate incoming/outgoing mail and FedEx/courier services
• Track and replenish office and kitchen inventory (Excel/OneDrive)
• Assist with onboarding tasks and light administrative support across teams
• Back-up front desk coverage for team absences

What We’re Looking For in an Office Coordinator / Administrative Receptionist:

Our clients are looking for someone nice, who is happy to be at work and likes to help where they can. Because this role is the first person everyone sees when visiting, someone who likes to dress the part as well. Polished, professional and poised. Someone who:

1. Values being the face and voice of an international cutting-edge organization with businesses and IP that crosses industries
2. Has an easy smile, theatrical poise, polished look and posture, and gracious demeanor
3. Easily responds to a request with, “Of course!” and makes small talk with those near the front to entertain or simply offer pleasantries.
4. Always finds ways to make someone’s day easier.
5. And some exposure to basic technology and office support would be great! Though, will consider ranges of experience.

• Proficiency with Microsoft Office 365, including Excel and Outlook
• Working knowledge of OneDrive; SharePoint and Adobe a plus

This Office Coordinator / Administrative Receptionist role Is perfect for:

• Candidates who appreciate being the face of an international company, who like to put on a gracious demeanor and professional poise not only for international clientele, but for the internal team as well. Those passionate about creating seamless guest experience and supporting team operations.
• Recent grads or early-career professionals looking to gain cross-functional experience
• Those looking to transition careers into corporate business from hospitality, teaching, home health, etc.

If this is a role you would like to explore, please send your resume directly to kate [ at ] hirecapital <-dotcom.

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