Job Description

The Austin office of Naman Howell has an immediate opening for a full-time receptionist. The receptionist is the first point of contact for all visitors and callers and is responsible for all facility-related operations. This individual also provides administrative support to the attorneys, paralegals, and legal assistants as a file clerk.

This position is a great opportunity for someone looking to enter the legal field. Historically, this position has been considered as a potential training ground for future advancement within the firm. Several receptionists have been promoted to other positions within the firm as the right timing and opportunities have arisen.

Duties include but are not limited to the following:

• Welcomes visitors by greeting them upon arrival; Answers external phone calls and routes callers appropriately; Addresses inquiries
• Ensures the entire office, including the reception area, kitchens, and conference rooms, are tidy, presentable and stocked with all necessary supplies; Refills copiers with paper multiple times per day
• Orders and organizes office and kitchen supplies
• Coordinates office maintenance repairs, i.e. A/C, heat, lights, etc.
• Coordinates paper shredding, picking up and returning of files
• Manages conference room reservations
• Orders catering for business functions
• Distributes incoming and drops off outgoing mail
• Processes urgent check requests; Forwards client payment to accounting
• Serves as additional administrative support person for IT and Facility Services
• Checks in and out electronic equipment to office personnel
• Updates office directory and other personnel lists
• Handles the office’s parking assignments and building access cards
• Runs errands for the office as needed
• Files legal documents into paper files; Scans and saves documents electronically; Makes copies of documents
• Opens new cases in document management system and creates hard files
• Creates contact sheets for new files
• Types dictations and letters for attorneys
• Boxes and closes files upon completion
• Maintains confidentiality for all cases
• Other duties as assigned

Required Skills:

• Excellent communication skills, particularly phone etiquette
• Proficiency with Microsoft Office Suite
• Typing and transcribing
• Multi-tasking
• Bilingual in English/Spanish preferred but not required

This is a full-time position. Standard hours are 8:00 AM to 5:00 PM, Monday through Friday.

Business casual attire required Monday through Friday.

We offer competitive pay rates with outstanding benefits, including exemplary medical, dental and vision insurance, life insurance, long-term disability, and profit sharing/401(k) after one year of service.

Work Environment & Physical Requirements

Receptionists are required to work in the office during standard business hours Monday - Friday. Working from home before or after business hours and/or on weekends may be required occasionally to successfully complete one’s work. Staff members are exposed to typical office working conditions. Staff members should be able to stand, sit at an office space, speak and understand the English language, lift computer equipment, supplies and materials, and use office equipment and computers.

Who is Naman Howell?

Since 1917, our law firm has been providing individuals and businesses throughout Texas with the personal attentiveness and expertise they need on their legal matters when they need it most. We pride ourselves on our heritage, vision, and exceptional results.

In 2024, we were honored to be recognized as a “Top Workplace” by U.S. News & World Report , Austin American-Stateman , and San Antonio Express-News . This year, we are thrilled to be named by USA TODAY as a Top Workplace for 2025. Winners of this award must have 150 or more employees and are selected solely on employee feedback.

Naman Howell employs 200 professionals, including 100 attorneys, in 5 offices across Texas with an average tenure of 10.5 years. Our team continues to grow by at least 10% each year, a trend that we expect to continue. To learn more about careers and current openings at Naman Howell, please visit NamanHowell.com/careers.

This job description is not designed to contain a comprehensive listing of all activities, duties or responsibilities that are required of a NHSL employee. Other responsibilities may change or be assigned at any time with or without notice.

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