Job Description

Office Assistant

We are seeking a full time friendly, organized, and detail-oriented Office Assistant to support our corporate office operations. This role is ideal for someone who enjoys being the first point of contact for visitors and callers while keeping the office running smoothly behind the scenes. The Office Assistant plays a key role in creating a positive, professional experience for employees, guests, and partners alike.

Job Summary

The Office Assistant provides administrative and front-desk support in a corporate office environment. This role serves as the initial point of contact for visitors and callers while supporting daily office operations and providing administrative assistance to the Office Manager and departments across the organization.

Duties & Responsibilities

Answer incoming calls and route them to appropriate personnel

Respond to general inquiries and provide accurate information to callers

Greet on-site visitors and monitor visitor access

Coordinate incoming and outgoing mail, packages, and parcels

Maintain reception area, conference rooms, and shared spaces to ensure a professional appearance

Order and maintain office supplies and inventory levels

Coordinate with the Office Manager, internal teams, and external vendors to support office operations

Provide administrative support to departments and leadership as assigned

Qualifications

One-year certificate from a college or technical school; or three to six months of related experience and/or training; or an equivalent combination of education and experience

Prior experience in a corporate or professional office environment

Competencies

Ability to operate a PBX or multi-line telephone system

Strong organizational skills and attention to detail

Proficiency in operating general office computers and equipment

Ability to work independently and collaboratively

Demonstrated discretion in handling sensitive and confidential information

Calm, friendly, and professional demeanor in all situations

Proficiency in Microsoft Office (Word, Excel, Outlook) or comparable software

Ability to manage multiple tasks, prioritize work, and meet deadlines

Work Environment & Physical Requirements

Performs sedentary work in an office environment with limited lifting (less than 10 pounds) or walking required. Close visual acuity required to perform work at computer terminal. No exposure to adverse environmental conditions. Requires repetitive typing motion, talking, hearing, grasping and feeling.

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